Position Title: Administrative Assistant 1 (NY HELPS)

Posting Number: C240056

Salary Range: $46,306

FTE: Varies

Position Summary:

Are you ready to harness your organizational talents and be the driving force behind our department’s efficiency and success? Join our team as an Administrative Assistant 1 and become a fundamental part of our department’s success. In this role, you will provide crucial support to the departments at the University at Buffalo, focusing on communication, coordination, and general office support. If you’re ready to excel in a diverse environment and play a pivotal role in our operations, we are inviting you to apply

As an Administrative Assistant 1, you will:

• Effectively manage incoming calls, providing necessary information, and directing them to the appropriate parties

• Manage mail, distribute materials, and respond to routine inquiries promptly.

• Maintain scheduling, confirm appointments, and coordinate event logistics.

• Organize conferences, meetings, and travel arrangements with attention to detail.

• Ensure accurate completion of forms, maintain documentation integrity, and adhere to procedures.

• Assist in document preparation, review work for accuracy, and maintain office standards.

• Supervise clerical staff, oversee project management, and actively contribute to team collaboration and efficiency.

This is part of the New York Hiring for Emergency Limited Placement Statewide (NY HELPS ) program. The nature and variety of the activities depend on the area in which the Administrative Assistant works.

Additional Information

• Learn about our benefits (https://www.buffalo.edu/administrative-services/for-faculty-staff/benefits/state/csea.html) , where we prioritize your well-being and success to enhance every aspect of your life.

• Learn more about what it looks like to be a part of the University at Buffalo community. (https://www.buffalo.edu/)

• Begin your career with us through the NY HELPS (https://www.buffalo.edu/administrative-services/careers-at-ub/ny-helps-program.html) program.

University at Buffalo is an affirmative action equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with disabilities.

Minimum Qualifications:

This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS ).

Non-competitive (NY HELPS ):

• high school diploma or high school equivalency diploma

• two years of experience in administrative support

• use of office software (e.g., email, word processing)

• provision of customer service

• business writing

• management of an office

  OR

Competitive ( NON -NY HELPS ):

Reassignment Requirement: You must have one year of permanent competitive or 55b/c service as an Administrative Assistant 1, SG-11, or Secretary 1.

Reinstatement Requirement: You must be a former state employee to request reinstatement to the title that was held (or transferable title).

Administrative Assistant Trainee 1 Transfer Eligibility Requirement: You must have a current permanent appointment with a minimum of 1 year of service in a position of the same title or transferable title (SG-6 or above).

Administrative Assistant Trainee 2 Transfer Eligibility Requirement: You must have successfully completed the 52 weeks of service as an Administrative Assistant Trainee 1 and successfully completed the four core administrative support courses.

Administrative Assistant 1 Transfer Eligibility Requirement: You must have either one year of service in a clerical title (SG-9 or above) or completion of a two-year traineeship and successfully completed the four core administrative support courses and the four elective administrative support courses, as designated by the agency.

Keyboarding requirement: Candidates who are not transferring from a keyboarding title must possess adequate keyboarding skills (i.e., the ability to type 30 words per minute with at least 96% accuracy) as demonstrated by passing the Keyboarding Performance Test.

Quicklink for Posting: 50018