Job ID361259 LocationTwin Cities Job FamilyAdministration-General Full/Part TimeFull-Time Regular/TemporaryRegular Job Code8208A1 Employee ClassCivil Service About the Job Position Concept - as outlined in the ACGME Common Program Requirements: This person will manage the day-to-day operations of the program and serve as an important liaison with learners, faculty and other staff members, and the ACGME. Individuals serving in this role are recognized as program coordinators by the ACGME. The program coordinator is a member of the leadership team and is critical to the success of the program. As such, the program coordinator must possess skills in leadership and personnel management. Program coordinators are expected to develop unique knowledge of the ACGME and Program Requirements, policies, and procedures. Program coordinators assist the program director in accreditation efforts, educational programming, and support of residents. Programs, in partnership with their Sponsoring Institutions, should encourage the professional development of their program coordinators and avail them of opportunities for both professional and personal growth. Programs with fewer residents may not require a full-time coordinator; one coordinator may support more than one program. The successful candidate will provide direction, leadership, and day-to-day management of educational services to Urology medical residents. They will serve as the operational link between the Department's education administration, attending physicians, fellows, residents, medical students, and institutional and regulatory administrative offices. The Program Coordinator will be highly effective in organizing the Urology residency program. They will be effective serving as the first point of contact for the program and will demonstrate initiative, resourcefulness, and problem-solving skills when applying detailed knowledge of the responsibilities, functions and underlying management structure of the department and of the larger institution. They will be highly effective in organizing and independently prioritizing work, establishing procedures and systems and ensuring orderly and timely work flow. They are comfortable in a fast-paced working environment managing multiple priorities. Responsibilities: Program Administration (60%): Serve as the primary point of contact for medical residents on all residency-related matters. Functions as a liaison between the residents/fellows, program director/associate program director, faculty, GME office, human resources labor relations, participating sites, and other internal departments and outside agencies. Primary communications strategist for all program-related communications, internal and public-facing. Executes institutional, departmental, and/or program activities with a high degree of independence Responsible for maintaining all up-to-date resident and alumni records, including reviewing all requirements for completion of training program, auditing trainee status to determine progression needs, maintaining the alumni database, preparing final verification of training documents (summative evaluation and training verification forms), and completing requests for training verifications. Plan, coordinate and manage program components through Residency Management Suite (RMS), including evaluations, personnel data, portfolio, and procedure logger. Manage trainee duty-hour reporting and RMS rotation schedules and assignments (rotation protocol), which directly impact Medicare reimbursement. Primary point of contact for program policy inquiries. Offer expertise to trainees and faculty as the subject-matter expert on various institution and program processes, including scholarly activity, resident assessment, HR-related matters (PTO, leaves of absence), program agreements, and additional aspects of program management. Responsible for maintaining and annually revising the Program Policy Manual to ensure it remains current/compliant. Educat s and manages the distribution of institutional and program policies. Responsible for managing and maintaining templated rotation schedules that align with budgetary constraints, curricular requirements, and service needs. Stay abreast of the latest physician training requirements set by the national governing board. Utilize this knowledge to recommend program-level solutions in response to any policy or requirement changes. Engage with trainees, program faculty, and departmental leadership to assess governing requirements to create individualized short- and long-term trainee learning plans. Analyze multiple information sources such as trainee career goals, multi-site rotation offerings, program and accrediting body requirements, and financial government funding parameters to support recommendations to program leadership. Collaborates with program and departmental leadership and chief residents to implement programmatic changes and process improvements. Oversee and coordinate various programmatic events such as workshops, conferences, required exams, graduation ceremonies, lectureships, job fairs, etc. Program Accreditation Management (20%): Manage high-stakes accreditation self-study submissions and site visits. Recommend enhancements to drive accreditation preparedness with an understanding of organizational impact on the programs and their specific process and requirements. Propose and implement initiatives to address areas for improvement and citations. Ensure residents and faculty are prepared to respond to the ACGME annual surveys. Work with the program director, faculty leaders and trainees to develop and execute on plans to address survey findings. Clinical Competence Committee (CCC): Manage evaluation system of trainees, faculty and rotations used by the CCC. Amend evaluations to reflect changes in the ACGME requirements. Develop and execute on approach to submit milestone reports to the ACGME. Oversee Program Evaluation Committee: Develop action plans for programs to meet goals set during the annual program evaluation. Recruitment Strategy/Planning (20%): Consult with faculty to develop program admissions parameters, review and select initial list of strongest candidates, analyze faculty assessments to develop ranking of candidates. Organize and actively participate in the final selection committee process. Ensure compliance with the American Urologic Association (AUA) Match Policies and Procedures. Leverage the Electronic Residency Application System (ERAS) to streamline the applicant screening process. Manage recruitment, including but not limited to: Application review process. Applicant "hub" (website) Interview and ranking process Conduct recruitment cycle analysis to continually increase competitiveness of programs and identify areas for improvement Market programs to increase match success Qualifications All required qualifications must be documented on application materials. Only applications submitted with a cover letter and CV/resume will be considered. Required Qualifications: BA/BS degree or a combination of related education and work experience in residency, medical or... For full info follow application link. The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds. The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu.